| Ms. Winnie Chao 📞50026 📧winnie@mail.ncku.edu.tw |
| 1. |
Assist the Secretary General in coordinating Secretariat Office affairs |
| 2. |
Organize and supervise the documentation and implementation of Secretariat Office affairs |
| 3. |
Manage and supervise Administrative Section affairs |
| 4. |
Proofread the official letters and documents to be submitted to the President for approval |
| |
(For the tracking of official documents, please contact Ms. Tsung-Hui Yang 📞50028) |
| 5. |
Assist supervisors in the handling of related affairs or perform tasks handed down by supervisors |
| |
|
| Ms. Shu-pai Lin 📞50027 📧z8401001@email.ncku.edu.tw |
| 1. |
Organize meetings and take minutes for the University Development Committee and the University Council |
| 2. |
Organize the routine Wednesday university-level meetings and draft the agenda of these meetings |
| 3. |
Proofread the official letters and documents to be submitted to the President for approval |
| |
(For the tracking of official documents, please contact Ms. Tsung-Hui Yang 📞50028) |
| 4. |
Deliver gift vouchers for health examination in the affiliated National Cheng Kung University Hospital to the heads of first-tier departments |
| 5. |
Other related affairs |
| |
|
| Ms. Yi-Jun Yang 📞50029 📧z11105035@ncku.edu.tw |
| 1. |
Affix a seal to official documents and contracts, including checks and vouchers |
| 2. |
Manage and supervise electronic official documents and process internal and external official documents |
| 3. |
Organize and take minutes for Chief Administrator Meetings and teacher–president meetings |
| 4. |
Organize student qualification reviews (admission, transfer, graduation, and dispel) |
| 5. |
Manage degree diplomas and certificates |
| 6. |
Organize meetings for NCKU’s anniversary celebration, review anniversary souvenirs, and invite and receive honored guests |
| 7. |
Other related affairs |
| |
|
| Ms. Ting-Yun Yang 📞50033 📧z10501007@email.ncku.edu.tw |
| 1. |
Organize and take minutes for Administrative Meetings |
| 2. |
Manage affairs for Honorary Alumnus Citation and Award Ceremony |
| 3. |
Assist in the organization of large events and activities such as the Graduation Ceremony |
| 4. |
Assist in tasks related to the school evaluation program |
| 5. |
Maintain the platform for confidential university affairs |
| 6. |
Manage the Secretariat Office’s administrative affairs digitalization program |
| 7. |
Maintain the Secretariat Office’s university affairs database |
| 8. |
Other related affairs |
| |
|
| Ms. Ai-Hui Wu 📞50020 📧z8402009@email.ncku.edu.tw |
| 1. |
Manage the Secretary General's schedule, guest reception, and telephone calls |
| 2. |
Manage the Secretary General's emails (em50030@email.ncku.edu.tw) |
| 3. |
Assist the Secretary General in coordinating university affairs |
| 4. |
Send birthday cards to senior faculty and staff over 80 years old |
| 5. |
Manage the Secretariat Office's general affairs and the reimbursement of daily expenses |
| 6. |
Other related affairs |
| |
|
| Ms. Sakura Shi-Lin Chang 📞50037 📧sakura40@mail.ncku.edu.tw |
| 1. |
Manage university affairs related to the auditing of the endowment fund |
| 2. |
Manage university affairs related to internal control and self-evaluation |
| 3. |
Manage internal auditing affairs |
| 4. |
Manage administrative affairs related to Former President Michael Ming-Chiao Lai |
| 5. |
Maintain the About NCKU section of NCKU website, compilation of school regulations, some parts of NCKU information on Wikipedia, and the Secretariat Office webpage |
| 6. |
Manage English affairs of the Secretariat Office and the reception of foreign guests |
| 7. |
Manage the affairs related to NCKU’s involvement in matters related to the corporate members of transportation companies |
| 8. |
Other related affairs |
| |
|
| Ms. Yi-Ling Hou 📞50030 📧z10003036@email.ncku.edu.tw |
| 1. |
Maintain the suggestion box system (including satisfaction surveys) and the business mailboxes of the Secretariat Office (em50020@email.ncku.edu.tw) |
| 2. |
Compile the University Annual Report |
| 3. |
Edit, draft, and send letters for the President |
| 4. |
Manage affairs related to presidential election |
| 5. |
Manage the detailing of administrative responsibilities and promote the matrix organization management project |
| 6. |
Act as the contact person with the Secretariat Office of Taiwan Comprehensive University System (NCKU) |
| 7. |
Manage English affairs of the Secretariat Office |
| 8. |
Other related affairs |
| |
|
| Ms. Tsung-Hui Yang 📞50028 📧yangth@mail.ncku.edu.tw |
| 1. |
Receive and dispatch official documents |
| 2. |
Assist in the review of certificates and affixing the seal of approval for official documents |
| 3. |
Process applications for honored guest vehicle pass |
| 4. |
Organize telephone etiquette programs |
| 5. |
Maintain properties of the Secretariat Office and manage the video conference room |
| 6. |
Perform procurement under the Secretariat Office’s inter-entity supply contracts and the procurement of green products |
| 7. |
Assist in general affairs related to meetings, events, and activities |
| 8. |
Other related affairs |
| |
|
| Ms. Yo-Ching Li 📞50028 📧agar5900@yahoo.com |
| 1. |
Manage the environment of Secretariat Office and video conference room |
| 2. |
Deliver official documents and letters |
| 3. |
Assist in receiving and dispatching official documents and the review of certificates |
| 4. |
Assist in general affairs related to meetings, events, and activities |
| 5. |
Assist in guest reception |
| 6. |
Other related affairs |
