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Administrative Section

 
Ms. Winnie Chao 📞50026 📧winnie@mail.ncku.edu.tw
1. Assist the Secretary General in coordinating Secretariat Office affairs
2. Organize and supervise the documentation and implementation of Secretariat Office affairs
3. Manage and supervise Administrative Section affairs
4. Proofread the official letters and documents to be submitted to the President for approval
  (For the tracking of official documents, please contact Ms. Tsung-Hui Yang 📞50028)
5. Assist supervisors in the handling of related affairs or perform tasks handed down by supervisors
   
Ms. Yi-Jun Yang 📞50027 📧z11105035@ncku.edu.tw
1. Organize meetings and take minutes for the University Development Committee and the University Council
2. Organize the routine Wednesday university-level meetings and draft the agenda of these meetings
3. Proofread the official letters and documents to be submitted to the President for approval
  (For the tracking of official documents, please contact Ms. Tsung-Hui Yang 📞50028)
4. Deliver gift vouchers for health examination in the affiliated National Cheng Kung University Hospital to the heads of first-tier departments
5. Other related affairs
   
 📞50029 📧
1. Affix a seal to official documents and contracts, including checks and vouchers
2. Manage and supervise electronic official documents and process internal and external official documents
3. Organize and take minutes for Chief Administrator Meetings and teacher–president meetings
4. Organize student qualification reviews (admission, transfer, graduation, and dispel)
5. Manage degree diplomas and certificates
6. Organize meetings for NCKU’s anniversary celebration, review anniversary souvenirs, and invite and receive honored guests
7. Other related affairs
   
Ms. Ting-Yun Yang 📞50033 📧z10501007@email.ncku.edu.tw
1. Organize and take minutes for Administrative Meetings
2. Manage affairs for Honorary Alumnus Citation and Award Ceremony
3. Assist in the organization of large events and activities such as the Graduation Ceremony
4. Assist in tasks related to the school evaluation program
5. Maintain the platform for confidential university affairs
6. Manage the Secretariat Office’s administrative affairs digitalization program
7. Maintain the Secretariat Office’s university affairs database
8. Other related affairs
   
Ms. Ai-Hui Wu 📞50020 📧z8402009@email.ncku.edu.tw
1. Manage the Secretary General's schedule, guest reception, and telephone calls
2. Manage the Secretary General's emails (em50030@email.ncku.edu.tw)
3. Assist the Secretary General in coordinating university affairs
4. Send birthday cards to senior faculty and staff over 80 years old
5. Manage the Secretariat Office's general affairs and the reimbursement of daily expenses
6. Other related affairs
   
Ms. Sakura Shi-Lin Chang 📞50037 📧sakura40@mail.ncku.edu.tw
1. Manage university affairs related to the auditing of the endowment fund
2. Manage university affairs related to internal control and self-evaluation
3. Manage internal auditing affairs
4. Manage administrative affairs related to Former President Michael Ming-Chiao Lai
5. Maintain the About NCKU section of NCKU website, compilation of school regulations, some parts of NCKU information on Wikipedia, and the Secretariat Office webpage
6. Manage English affairs of the Secretariat Office and the reception of foreign guests
7. Manage the affairs related to NCKU’s involvement in matters related to the corporate members of transportation companies
8. Other related affairs
   
Ms. Yi-Ling Hou 📞50030 📧z10003036@email.ncku.edu.tw
1. Maintain the suggestion box system (including satisfaction surveys) and the business mailboxes of the Secretariat Office (em50020@email.ncku.edu.tw)
2. Compile the University Annual Report
3. Edit, draft, and send letters for the President
4. Manage affairs related to presidential election
5. Manage the detailing of administrative responsibilities and promote the matrix organization management project
6. Act as the contact person with the Secretariat Office of Taiwan Comprehensive University System (NCKU)
7. Manage English affairs of the Secretariat Office
8. Other related affairs
   
Ms. Tsung-Hui Yang 📞50028 📧yangth@mail.ncku.edu.tw
1. Receive and dispatch official documents
2. Assist in the review of certificates and affixing the seal of approval for official documents
3. Process applications for honored guest vehicle pass
4. Organize telephone etiquette programs
5. Maintain properties of the Secretariat Office and manage the video conference room
6. Perform procurement under the Secretariat Office’s inter-entity supply contracts and the procurement of green products
7. Assist in general affairs related to meetings, events, and activities
8. Other related affairs
   
Ms. Yo-Ching Li 📞50028 📧agar5900@yahoo.com
1. Manage the environment of Secretariat Office and video conference room
2. Deliver official documents and letters
3. Assist in receiving and dispatching official documents and the review of certificates
4. Assist in general affairs related to meetings, events, and activities
5. Assist in guest reception
6. Other related affairs